Solutions that support your field teams

From first recording to data in your accounting: simple for the technician, usable for planners. Below: concrete situations from trades where hours, materials, and job numbers meet every day.

Voice entries that fit your process

People describe what they did, materials used, and the job - while still at the van or right after the visit. Optional work-order or job reference so the office knows exactly which project or SLA it is.

  • Web: type a note or upload audio after a meeting
  • iOS and Android: record hands-free or when parked
  • API: your planning tool or portal sends transcript or audio

Manage entries without chaos

All entries per company in one place: full transcript, parsed hours/materials/invoice lines, and job reference. Missing something after a second visit? Add more audio to the same entry - the parser extends it instead of a loose ticket.

  • Filter and search by period or technician
  • Detail view for quality check before invoicing
  • Delete via web or API; multi-tenant per company

Integrations that save time

OAuth for Teamleader and Billit, API key for CoManage - push into what finance already uses. Other links on request; a straightforward integration may be included in the price.

  • Teamleader Focus - hours and context to projects and contacts
  • Billit - towards invoice and follow-up
  • CoManage - stable API link if you already run on it

Use cases by sector

Same workflow everywhere: someone speaks the facts, Fieldvoice turns them into structured records. Here is how that looks in typical trades.

Electrical installation & EV charging

Crews across changing sites: inspections, repairs, new build, and charge points.

Typical situations

  • After a repair: “Four hours at Smith today, work order 4521, replaced two breakers and a roll of 3G2.5 cable - log mileage too.”
  • EV install wrap-up: “Install finished Wolvertem, project L2025-88, eight hours with Tom, used 6m conduit and two distribution boards from stock.”
  • Out-of-hours fault: short note with customer, address, root cause, and part replaced so planning can invoice Monday morning.

HVAC, refrigeration & plumbing

Maintenance contracts, emergency calls, and seasonal work with many small line items.

Typical situations

  • Contract visit: “RetailPark site - filter change, two hours, material from van ref. SLAC-778, no extra work.”
  • Emergency: “Supermarket chiller - compressor swap, six hours plus night rate, parts ordered from supplier X on PO 9901.”
  • Bathroom refit: “Apt 3 - rip-out and new pipework, three days spread, seven hours today, fittings listed in voice so materials match the invoice.”

Facilities, cleaning & building care

Teams covering multiple buildings or floors who must prove SLAs.

Typical situations

  • Daily round: “North office - floors 2 and 3, four hours, no issues, contract F-2024-12.”
  • Extra job: “Entrance glass after event, two hours, client name and billing address in the recording.”
  • Grounds: “South campus - hedge trim and green waste, half day, include container and van fuel.”

Security, access & on-site telecom

Install and service cameras, access, cabling - often with travel and standby.

Typical situations

  • New customer: “Access control store chain branch 14 - badge programming, four hours, hardware from delivery L-4402.”
  • Service: “False alarm - on site, one hour diagnosis, sensor replaced, ref maintenance contract SEC-901.”
  • Cabling: “Office fit-out - 80m cable pulled, patch panel done, material from warehouse ref CABL-55.”

Metalwork, machine maintenance & production support

Preventive maintenance, downtime, and parts that must be recharged immediately.

Typical situations

  • Weekly PM: “Line 3 - lubrication and inspection, three hours, machine ID M3, no spares.”
  • Downtime: “Press - cylinder failure, six hours repair, part €840 and express delivery in one entry.”
  • Customer site: “Maintenance at food plant - half day, HACCP zone, fluids and filters logged for traceability.”

Roofing, façade, insulation & general construction

Weather-driven work, subcontractors, and materials delivered per run.

Typical situations

  • Roof insulation: “Homes phase B - pitched roof finished today, five hours two-person crew, X m² boards and sealant per quote O-771.”
  • Façade: “Scaffold up today, four hours, address and site manager in the note for main contractor billing.”
  • Small repairs: “Flat roof shop leak - two hours plus EPDM roll, main contractor work order in voice.”